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Position Overview
The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions.
The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment.
This individual must be flexible and willing to work extended hours as needed.
What You'll Do
Certified Payroll Reporting:
Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulations
Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents Verify documentation for apprentice participation when applicable Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid Internally review payroll records for compliance validation prior to submission of certified payroll reports
Payroll Processing:
Learn the weekly payroll process to assist or cover other Payroll Processors as needed Review & approve timecards through Beitzel Corporation ’s proprietary timekeeping software application Import timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.
Review weekly payroll to ensure that pay is properly calculated Issue weekly direct deposit transactions to employees upon completion of the payroll cycle Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
Other:
Complete and submit state unemployment separation notices
Complete Verifications of Employment
Assist with Onboarding, Offboarding, and updating employee information
Working Conditions
Sit, talk, listen, observe, read, write and type
Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
The employee must occasionally lift and/or move up to 30 pounds
What You'll Bring
1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
Associate degree in Accounting or Business–Related discipline preferred
High School Diploma or equivalent required
Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence
Familiarity with Viewpoint preferred but not required
Must possess strong mathematical and analytical skills – testing required during final candidate assessment
Ability to communicate effectively (both verbally and in writting) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment
Proficient in organizational skills with a high level of attention to detail and accuracy
Demonstrated ability to excel under pressure and to meet deadlines
Ability to coordinate with cross-functional teams to accomplish common goals
Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization
How We'll Support You
WE ARE NOW EMPLOYEE OWNED
Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.
Perks/Benefits
Comprehensive Benefits
Medical, Dental, & Vision Insurance with Rx Coverage
Life insurance
401(k) retirement plan with Company Match
Short/Long term disability
Paid time off (as outlined in the applicable Benefit's Summary) and 7 paid holidays
Paid lodging, per diem, and transportation provided for out-of-town work
Employee focused work environment
On-the-job mentoring and training
Internal job postings
Performance and salary reviews
Employee feedback program
Safety-first and drug free work environments
Bonuses and incentives for working safely
Company provided tools and basic safety equipment
PPE allowances with no restrictions on vendors
Weekly pay with premium pay for Sundays and holidays
Overtime available as applicable
Advancement through tailored employee career paths
Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
Scholarship opportunities for dependent children
Applicant may also receive additional compensation based on the Company and individual's performances
Additional Eligibility Qualifications
This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.
AAP/EEO Statement This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.
ADA Statement Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Min USD $22.00/Hr. Max USD $28.00/Hr. About Us
Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country. Are you looking for a place to expand your skills and grow in a career? Our company promotes continuous learning, diverse work opportunities, and flexibility. We also provide defined career path advancement, full benefits, and a variety of apprenticeship/continuing education programs. We pride ourselves on the versatility of our skillsets and the variety of services that we provide to our customers. We maintain a high level of respect and dignity for our employees, customers, and for the communities that we serve. We have always held a high regard for providing a flexible work-life balance for our employees and we will continue to do so. We are a diverse and rapidly growing company that is continually on the lookout for emerging markets and opportunities. As an employee, the keys to success are maintaining a positive, can-do attitude and a strong sense of ambition and safety. These key attributes have contributed greatly to the success of our company and to the advancement of our workforce. Openings for experienced workers and training for entry level positions are always available. Start a career with us today! Originally posted on Himalayas