Remote Executive Operations Assistant- CEO Support

FreedUpAnguilla, Antigua and Barbuda + 43 more

Apply now

Opens the original posting.

Apply now

Share job

Copy link or share on social media.

Apply on the original site

Companies in this catalog do not charge applicants. Never send money to apply.

FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This role is ideal for someone with exceptional written communication skills who can manage high volumes of email, represent the Executive's professionally in written communication, and help create operational structure around his inbox, calendar, and meetings.

The Executive Assistant will play a key role in ensuring smooth daily operations by managing communications, coordinating meetings, and eventually supporting content and production workflows. This position requires strong judgment, responsiveness, and the ability to anticipate the founder’s communication style when interacting with external stakeholders.

Loading job…

Jobs

Companies

Talents

Remote Executive Operations Assistant- CEO Support

FreedUpAnguilla, Antigua and Barbuda + 43 more

Apply now

Opens the original posting.

Apply now

Share job

Copy link or share on social media.

Apply on the original site

Companies in this catalog do not charge applicants. Never send money to apply.

FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This role is ideal for someone with exceptional written communication skills who can manage high volumes of email, represent the Executive's professionally in written communication, and help create operational structure around his inbox, calendar, and meetings.

The Executive Assistant will play a key role in ensuring smooth daily operations by managing communications, coordinating meetings, and eventually supporting content and production workflows. This position requires strong judgment, responsiveness, and the ability to anticipate the founder’s communication style when interacting with external stakeholders.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.
Location: Fully Remote (LATAM)
Job Type: Full-Time
Salary: $800 - $1,600 per month (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive
Exceptional written English communication skills with the ability to represent an executive professionally via email
Proven experience managing high-volume inboxes and maintaining structured email systems
Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice
Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently
Experience with calendar management and strategic meeting coordination
Highly organized, structured thinker with a systems mindset
Strong attention to detail and follow-through
Proactive problem-solver who anticipates needs and communication requirements
High emotional intelligence and professional judgment when handling external communication
Comfortable responding on behalf of an executive once communication style is learned
Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar)
Ability to work independently while maintaining consistent communication with leadership
Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Executive & Email Support

Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero
Triage and respond to the majority of incoming emails independently
Ensure responses are sent within 24 hours , even if initially acknowledging receipt
Implement and maintain a structured inbox workflow and prioritization system
Identify high-priority messages, time-sensitive requests, and key decision points
Draft and send responses on behalf of the Founder while maintaining his communication style
Conduct short daily email triage check-ins to quickly review priority messages

Calendar & Scheduling Management

Manage and optimize the Founder’s calendar to support productivity and focus

Schedule meetings based on strategic priority levels:

Prospect meetings (parents and students) – highest priority
Lead-generation partners (youth ministers, school staff, potential partners)
Partner meetings
Investor meetings (lower priority in the near term)
Protect deep work time in the mornings and organize meetings primarily in the afternoons
Coordinate scheduling logistics and meeting preparation

Communication & Relationship Management

Maintain proactive communication with the Founder regarding priorities and updates
Learn and replicate the Founder’s communication tone and style
Respond to parents, partners, and stakeholders in a professional and trust-building manner
Anticipate common responses and begin handling communications independently

Operations & Workflow Management

Support task management workflows using Asana

Maintain organized systems for tasks, communication, and operational processes
Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda
Improve operational efficiency by identifying repeatable or delegable tasks

Content & Production Support

Assist with Meta ads campaign management and reporting
Support social media content management
Assist with podcast production workflows (audio coordination, RSS feed management, distribution)
Document playbooks and SOPs for repeatable content production tasks