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Discover 100% YOU as a Property Management Assistant! Apply now!
Remote | Day Shift
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Company Provided Equipment
Discover your 100% YOU with Beepo!
Position: Property Management Assistant
Location: Central Luzon
Work setup & shift: Remote | Day Shift
What's in it for you?
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Work Life Balance
Your Role
As a Property Management Assistant, you are responsible for:
Prepare Legal Documents: Draft and prepare various legal documents, including but not limited to Lease Agreements, Notices of Rent Increase, Disclosure Forms, Pet Consent Forms, Managing Authority Agreements, and Owners' Instruction Forms.
Process Applications: Handle all aspects of application processing, including reference checks, bond lodgement, and other related tasks.
Manage Compliance Records: Maintain and update compliance records, ensuring they meet all legal and regulatory requirements.
Manage Marketing: Oversee property marketing, including updating Open for Inspection (OFI) schedules, taking and editing photographs, and preparing marketing content.
Manage Inspections: Schedule property inspections and manage associated reports, ensuring they are completed in a timely manner.
Invoice Management: Enter or approve invoices as required, including handling requests for payment extensions.
Manage Listings and Reports: Oversee new listings and lost management records, ensuring they are accurately recorded and reported.
Reporting: Provide necessary reports to support operational and management needs, ensuring accuracy, clarity, and timeliness.
Administrative Support: Provide general administrative assistance to various teams, ensuring smooth and efficient operations.
Document Creation and Data Entry: Use software to create documents, enter data, and handle correspondence as required.
Task Flexibility: Willingly take on additional tasks to support leasing and property management operations as needed.
Phone Call Support: Handle phone calls and provide support as assigned.
Staff Coverage: Act as a backup for team members during their absence or busy periods, ensuring continuity of operations.
General Support: Provide support across various teams and tasks as needed, contributing to the overall efficiency of operations Ad-hoc Administrative Duties: Perform a variety of ad-hoc administrative tasks, such as data entry, document management, and other office support functions.
Qualifications and Experience:
At least 1 year of experience in an administration role or as a virtual assistant.
Excellent Written and Verbal communication skills.
Someone with experience using any CRM.
Good at taking instructions and speaking up if they don't understand.
Team player and hardworking.
Ability to adapt to new software and administrative tasks effectively.
Able to achieve deadlines and show good attention to detail.
Can handle corrections and have self-responsibility.
Able to manage time and prioritize workload according to business requirements.
About Beepo
Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.