SPM – Administration Coordinator

MicroSourcingUnited States only

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Remote | Day Shift

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Company Provided Equipment
What's in it for you?
Position: Administration Coordinator
Location: Central Luzon
Work setup & shift: Remote | Day Shift
Your Role

As an Administration Coordinator, you are responsible for:

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SPM – Administration Coordinator at MicroSourcing · ApplyPick

Facilitate and manage day-to-day communication channel partners on behalf of the Channel Sales team.
Follow up outstanding information, documentation, stock updates and transaction requirements.
Distribute relevant project and property updates to internal teams and external partners.
Maintain professional and responsive relationships with key SPM stakeholders.
Assist with onboarding new projects, builders, developers and channel partners into SPM systems and processes.
Manage sales administration from reservation through to contract and settlement.
Track reservations, deposits, contracts, finance milestones, unconditional dates, settlements and cancellations.
Follow up outstanding contracts, purchaser documentation and transaction requirements where required.
Ensure Salesforce and internal reporting systems accurately reflect the current status of every transaction.
Maintain clear records of cancelled, transferred or reallocated sales.
Coordinate with the relevant internal teams to ensure transaction issues are identified and escalated promptly.
Maintain accurate and complete property, project, partner and transaction records within Salesforce.
Ensure sales opportunities and transaction stages are updated in a timely manner.
Conduct regular CRM audits to identify missing information, outdated records, or inconsistencies.
Maintain data integrity across Salesforce, stock lists, shared drives and reporting documents.
Assist with improving administrative workflows and CRM processes as SPM grows.
Assist with preparation and administration of SPM commission invoices.
Track outstanding developer and builder invoices and payment status.
Maintain accurate records of commission amounts, payment milestones and outstanding balances.
Liaise with Channel partners, builders, and relevant internal stakeholders regarding outstanding payments.
Escalate overdue or disputed invoices to management where required.
Coordinate and deliver approximately three SPM email marketing campaigns per week.
Prepare and distribute weekly stock lists, project launches, new stock releases & sales updates.
Ensure information distributed to channel partners is accurate and current.
Maintain relevant partner distribution databases and mailing lists.
Coordinate with the Acquisitions and Channel Sales teams regarding priority stock and campaign requirements.
Support the Acquisitions and Channel Sales teams with administrative and operational requirements.
Manage correspondence and communications with internal and external stakeholders.
Ensure all SPM documentation is accurate, complete, and appropriately filed.
Maintain templates, processes and administrative procedures for the division.
Identify administrative inefficiencies and recommend improvements.
Assist with the implementation of new systems and processes as the SPM division continues to scale.
Provide additional administrative support to SPM management where reasonably required.

SPM – Administration Coordinator

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Remote | Day Shift

As an Administration Coordinator, you are responsible for:

SPM – Administration Coordinator

Apply now

Remote | Day Shift

As an Administration Coordinator, you are responsible for:

Channel Partner & Builder, Developer Coordination

Qualifications:

Must Have

About Beepo

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