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AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago , we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company.
This is a specialized construction operations role—not a general administrative position.
You’ll be responsible for:
AIA billing (G702/G703)
Schedule of Values (SOV) management
Construction contracts
Bonding coordination
Project documentation
Billing compliance
We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements.
If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit.
What You’ll Own
AIA Billing & Project Administration
Prepare and submit AIA billing packages using:
G702
G703
Maintain and update Schedule of Values (SOV) across active projects.
Track:
Retainage
Payment milestones
Billing status
Ensure all billing submissions are accurate and submitted on time.
Identify billing discrepancies before they impact project cash flow.
Contracts & Bonding
Manage commercial construction contracts throughout the project lifecycle.
Coordinate:
Bid bonds
Performance bonds
Maintenance bonds
Prepare and submit bonding documentation.
Communicate with:
Bonding companies
Municipalities
General contractors
Ensure compliance with contractual requirements and deadlines.
Project Documentation & Systems
Maintain project documentation within:
Buildertrend or similar construction management software
Keep project records:
Organized
Accurate
Audit-ready
Maintain CRM and project management data integrity.
Support project reporting and operational visibility.
Administrative & Operational Support
Coordinate communication with:
Clients
Contractors
Vendors
Project stakeholders
Support pre-construction administrative activities.
Organize:
Contracts
Permits
Project files
Supporting documentation
Participate in weekly project meetings and provide project status updates.
Requirements
Must-Have Qualifications
Prior remote experience supporting a U.S.-based general contractor or commercial construction company .
Proven experience with:
AIA Billing
G702/G703 payment applications
Schedule of Values (SOV)
Strong understanding of:
Bid bonds
Performance bonds
Maintenance bonds
Experience tracking retainage and construction billing documentation.
Strong Microsoft Excel and Microsoft Office skills.
Excellent written and verbal English communication skills.
Exceptional organizational and multitasking abilities.
High attention to detail and accuracy.
Nice to Have
Experience using:
Buildertrend or similar construction management software
Background in:
Commercial construction
Landscaping
Trades-related industries
Basic construction accounting or bookkeeping experience.
Familiarity with:
Construction financial reporting
Payment tracking
CRM systems
Project tracking platforms
What Makes You a Strong Fit
You have hands-on commercial construction administration experience.
You understand AIA billing and construction payment processes.
You thrive in deadline-driven environments.
You proactively identify issues before they delay projects.
You manage multiple active projects without sacrificing accuracy.
You work independently with minimal supervision.
What a Typical Day Looks Like
Review upcoming AIA billing deadlines.
Prepare G702/G703 payment applications.
Update Schedule of Values documentation.
Monitor retainage and project payment status.
Coordinate with bonding companies and contractors.
Update Buildertrend and project records.
Review contracts and compliance documentation.
Prepare reports and project updates for leadership.
In short: You ensure commercial construction projects remain financially organized, contractually compliant, and operationally on track from billing through project completion.
Key Metrics for Success (KPIs) Accuracy and timeliness of AIA billing submissions On-time completion of bonding documentation Accuracy of project records and CRM data Reduction in billing delays and payment issues Compliance with contract and documentation requirements Why Join Us?
High-impact role supporting commercial construction operations.
Strong ownership across billing, contracts, and project administration.
Opportunity to work with a growing U.S.-based construction company.
Fully remote role with long-term growth potential.
Career progression into:
Construction Operations Manager
Project Administrator
Billing Manager
Contracts Manager
Interview Process
Initial Phone Screen
Client Interview
Offer Stage
What Happens After You Apply
Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.
Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.
Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.
Apply Now
If you have hands-on experience with AIA billing, Schedule of Values (SOV), construction contracts, and bonding , and enjoy keeping commercial construction projects organized and financially accurate, we’d love to hear from you. Apply today and help drive the successful delivery of complex construction projects.