Legal Assistant

PavagoAnguilla, Antigua and Barbuda + 46 more

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Legal Assistant

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours Location: Remote (LATAM, South Africa, Philippines, Pakistan Preferred)

About the Role

We’re hiring a highly organized and detail-oriented Legal Assistant to support attorneys with administrative coordination, legal documentation, court filings, calendar management, and client communication.

This is a fast-paced, execution-focused role where precision, responsiveness, and strong organizational skills are critical. You’ll play a key role in keeping legal operations running smoothly by ensuring deadlines are tracked, filings are accurate, case files remain organized, and attorneys are fully supported operationally.

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Legal Assistant

PavagoAnguilla, Antigua and Barbuda + 46 more

Apply now

Opens the original posting.

Apply now

Share job

Copy link or share on social media.

Apply on the original site

Companies in this catalog do not charge applicants. Never send money to apply.

Legal Assistant

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours Location: Remote (LATAM, South Africa, Philippines, Pakistan Preferred)

About the Role

We’re hiring a highly organized and detail-oriented Legal Assistant to support attorneys with administrative coordination, legal documentation, court filings, calendar management, and client communication.

This is a fast-paced, execution-focused role where precision, responsiveness, and strong organizational skills are critical. You’ll play a key role in keeping legal operations running smoothly by ensuring deadlines are tracked, filings are accurate, case files remain organized, and attorneys are fully supported operationally.

This role is not focused on practicing law or providing legal advice. Instead, it centers on administrative excellence, legal process coordination, and ensuring attorneys can focus on legal strategy and client representation without operational bottlenecks.

The ideal candidate is proactive, highly organized, tech-savvy, and comfortable managing multiple legal matters simultaneously in a remote environment.

What You’ll Own

Legal Documentation & Preparation

Draft routine legal correspondence, templates, and administrative legal documents
Prepare, proofread, and format pleadings, contracts, filings, and legal correspondence
Ensure documents meet formatting standards, filing requirements, and accuracy expectations
Organize exhibits, supporting documentation, and legal records for attorney review

Court Filing & Deadline Management

Prepare and submit electronic filings with state and federal courts
Track court deadlines, filing confirmations, and procedural requirements
Maintain organized filing calendars to ensure zero missed deadlines
Coordinate hearing dates, depositions, and litigation scheduling logistics

Case & File Management

Maintain organized and up-to-date digital case files within legal management systems
Ensure all records, communications, and documentation are audit-ready and easily retrievable
Track matter status updates and maintain accurate case records
Manage document version control and legal file organization

Calendar & Administrative Coordination

Manage attorney calendars, scheduling, and reminders
Coordinate client meetings, hearings, depositions, and internal legal meetings
Anticipate scheduling conflicts and proactively maintain organization across calendars
Support attorneys with day-to-day administrative coordination and workflow management

Client Communication & Coordination

Draft and send client updates, reminders, and document requests
Maintain professional, timely, and well-documented communication with clients
Follow up on outstanding information or signatures as needed
Ensure a responsive and organized client experience throughout legal matters

Legal Research & Billing Support

Conduct preliminary legal research under attorney supervision using approved legal databases
Summarize findings and organize supporting materials for review
Track billable hours, assist with invoicing, and maintain billing documentation
Support legal reporting and administrative tracking processes

What Makes You a Great Fit

Highly organized with exceptional attention to detail
Strong multitasking ability in deadline-driven environments
Professional communicator with excellent written English skills
Comfortable working independently while managing multiple priorities
Proactive problem-solver who anticipates needs before issues arise
Tech-savvy and comfortable learning legal systems and workflows quickly

Required Experience & Skills

2+ years of legal support, administrative, or legal assistant experience
Proficiency with Microsoft Office and Google Workspace
Experience using legal case/document management systems such as Clio, MyCase, or PracticePanther
Strong document formatting, proofreading, and typing skills
Ability to manage confidential information professionally and securely
Strong organizational and calendar management skills

Preferred Experience

Experience with state and federal e-filing systems
Exposure to litigation, compliance, corporate, or legal operations environments
Familiarity with legal billing tools such as Clio Manage, Timeslips, or Bill4Time
Basic legal research experience using Westlaw, LexisNexis, or government databases
Experience supporting multiple attorneys or legal matters simultaneously

What a Typical Day Looks Like

A Legal Assistant’s day revolves around organization, precision, and deadline management. You will:
Prepare and proofread legal documents and filings
Manage attorney schedules, hearings, and deadlines
Coordinate and maintain digital case files and legal records
Communicate with clients regarding updates and required documentation
Submit and track court filings and procedural requirements
Support billing, legal research, and operational coordination tasks
In short: you keep legal operations organized, compliant, and moving efficiently by ensuring attorneys, clients, deadlines, and documentation remain fully coordinated.
Key Metrics for Success (KPIs)
Zero missed filing or court deadlines
Error-free document preparation and formatting
Organized, audit-ready legal files and documentation
Timely and professional client communication
Accurate calendar coordination and deadline tracking
Strong attorney satisfaction and operational reliability

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter
Practical Assessment (Legal Formatting or Filing Exercise)
Client Interview
Offer & Background Verification
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Originally posted on Himalayas