Project Coordinator

PavagoUnited States only

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Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines)

About the Role

At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the execution backbone of the team — ensuring:

Timelines stay on track Deliverables are completed Stakeholders stay aligned Risks are identified early Documentation remains organized and accurate

If you are:

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Project Coordinator

PavagoUnited States only

Apply now

Opens the original posting.

Apply now

Share job

Copy link or share on social media.

Apply on the original site

Companies in this catalog do not charge applicants. Never send money to apply.

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines)

About the Role

At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the execution backbone of the team — ensuring:

Timelines stay on track Deliverables are completed Stakeholders stay aligned Risks are identified early Documentation remains organized and accurate

If you are:

Highly organized
Proactive with follow-ups
Comfortable managing multiple moving parts
Strong in communication and coordination
This role is a strong fit.

What You’ll Own

Project Planning & Timeline Management

Maintain and update project plans using:

Asana
Trello
Monday.com
MS Project / Smartsheet

Track:

Timelines
Milestones
Dependencies
Deliverables
Ensure schedules and project trackers remain accurate and updated
Help teams stay aligned on priorities and deadlines

Documentation & Reporting

Prepare:

Meeting agendas
Meeting notes
Action items
Weekly project reports

Maintain organized documentation in:

SharePoint
Google Drive
Confluence

Create reports covering:

Progress updates
Risks and blockers
Key project metrics
Ensure all project documentation stays clean and accessible
Communication & Coordination (Core Responsibility)

Act as the central liaison between:

Project managers
Team members
Leadership
Stakeholders

Ensure:

Clear communication
Alignment on priorities
Proper documentation of decisions
Follow up proactively on tasks and deliverables
Escalate delays or blockers early before timelines are impacted

Task & Resource Tracking

Monitor:

Task completion
Resource availability
Dependencies
Ensure no task or deliverable gets missed
Help maintain accountability across active projects

Risk & Quality Management

Identify:

Delays
Bottlenecks
Operational risks
Maintain project risk registers and escalation tracking
Help ensure deliverables meet quality expectations before submission

Vendor & External Coordination

Coordinate with vendors, contractors, and external stakeholders
Track deliverables against agreed timelines
Escalate issues proactively when expectations are not met

What Success Looks Like

Projects remain organized and on schedule
Stakeholders stay informed and aligned
Risks are identified before they become operational issues
Documentation remains clean and easy to access
Teams consistently meet deadlines with fewer coordination gaps

What Makes You a Strong Fit

Extremely organized and detail-oriented
Strong follow-up and accountability mindset
Excellent written and verbal communication
Able to manage multiple projects simultaneously
Proactive in identifying risks and solving problems early
Comfortable operating in fast-paced environments
Requirements (Must-Have)
Experience
2+ years experience in:
Project coordination
Operations support
Administrative/project support roles

Core Skills

Hands-on experience with:

Asana
Trello
Monday.com

Strong Excel / Google Sheets skills including:

Trackers
Pivot tables
Conditional formatting
Strong organizational and documentation skills
Excellent communication and coordination ability
Comfortable working remotely across multiple stakeholders

Nice to Have

Certifications:

PMP
CAPM
Agile certifications (or in progress)

Familiarity with:

Agile / Scrum workflows
Sprint planning

Experience in:

SaaS
Marketing
Professional services
Construction or operations-heavy environments

What a Typical Day Looks Like

Update project timelines and task trackers
Follow up with teams on deliverables and deadlines
Support meetings with notes and action items
Prepare weekly status updates and reports
Coordinate communication across stakeholders
Identify and escalate risks early
Maintain organized project documentation and systems

In short:

You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.
Key Metrics (KPIs)
On-time completion of tasks and milestones
Accuracy and consistency of project reporting
Reduction in missed deadlines caused by coordination gaps
Clean and updated project documentation
Positive stakeholder feedback on communication and organization

Why This Role Stands Out

High ownership across multiple projects
Direct exposure to leadership and operations
Clear impact on execution and delivery quality

Structured workflows with measurable KPIs

Opportunity to grow into:

Project Manager

Operations Manager

Program Coordinator

Fully remote environment with growth potential

Interview Process

Initial Phone Screen

Video Interview with Pavago Recruiter

Practical Task (project tracker + status report)

Client Interview

Offer & Background Verification

Apply Now

If you:

Love keeping projects organized and moving forward
Are proactive and detail-driven
Thrive in fast-paced operational environments
Enjoy coordinating teams, timelines, and execution
This is a strong opportunity to step into a high-impact project coordination role.
Originally posted on Himalayas

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Opens the original posting.

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