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Executive Assistant (JW - 03122024 - PTEA) at Rippedboxstation · ApplyPick

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Rippedboxstation
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Executive Assistant (JW - 03122024 - PTEA)

Executive Assistant (JW - 03122024 - PTEA)

RippedboxstationUnited States only

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

Apply on the original site

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Position: Executive Assistant
Number of hours: 25 hours/week
Schedule: EST

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Handle sensitive and confidential information with the utmost discretion and professionalism

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Other ad hoc tasks that would be assigned

Requirements :

Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role
Background in the Recruitment industry is a huge advantage
Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
Strong proficiency in office software and communication tools
Knowledge of online calendars and scheduling (Calendly, Google Calendar)

Excellent verbal and written English communication skills

Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Professional demeanor and strong interpersonal skills
Ability to work independently and in a team-oriented environment
Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision
Originally posted on Himalayas

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

About the job

Apply before: Dec 16, 2026
Posted on: Oct 17, 2026
Job type: Full Time
Experience level: Mid-level
Location requirements: United States
Hiring timezones: Worldwide
Job categories: Human Resources
Skills: Administrative Assistant EA (Executive Assistant)Executive Admin Assistant Executive Assistant Executive Secretary Executive Support Specialist Personal Assistant Virtual Executive Assistant

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About Rippedboxstation

Rippedboxstation

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