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Executive Assistant w/ project management exp at Rippedboxstation · ApplyPick

Jobs
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Rippedboxstation
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Executive Assistant w/ project management exp

Executive Assistant w/ project management exp

RippedboxstationPhilippines only

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

Apply on the original site

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Position: Executive Assistant w/ project management experience
Schedule: EST

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

Handle sensitive and confidential information with the utmost discretion and professionalism

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Other ad hoc tasks that would be assigned

Requirements :

Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role
Experience in project management
Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software)
Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack
Strong proficiency in office software and communication tools
Proficient with online calendars and scheduling (Calendly, Google Calendar)

Excellent verbal and written English communication skills

Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Exceptional organizational skills and the ability to complete tasks with little supervision
Originally posted on Himalayas

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

About the job

Apply before: Dec 16, 2026
Posted on: Oct 17, 2026
Job type: Full Time
Experience level: Mid-level
Location requirements: Philippines
Hiring timezones: UTC+8
Job categories: Human Resources Operations
Skills: Administrative Assistant Corporate Executive Assistant Executive Admin Assistant Executive Assistant Executive Assistant Project Management Executive Operations Assistant Executive Project Management Executive Secretary Project Coordinator

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About Rippedboxstation

Rippedboxstation

Company profile

Virtual Executive Assistant