Executive Assistant to the CEO

VirtuHireSouth Africa only

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Position: Executive Assistant to the CEO – Executive Operations & Account Management
Location: Remote – South Africa
Employment Type: Permanent, Full-Time
Working Hours: Monday to Friday, 08:00–16:00 Pacific Time (USA)

South African Working Hours:

17:00–01:00 SAST during US daylight saving time.
18:00–02:00 SAST during US standard time (from 1 November 2026).
Start Date: As soon as possible

About the Opportunity

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Executive Assistant to the CEO at VirtuHire · ApplyPick

Executive & Personal Assistance
Manage the CEO's inbox, calendar, appointments and daily scheduling.
Draft professional, accurate and well-structured emails and client communications.
Coordinate meetings with clients, prospects, partners and internal stakeholders.
Arrange travel, accommodation and business appointments.
Handle personal administration, expense tracking and ad hoc requests.
Conduct research and prepare reports, presentations and meeting summaries.
Anticipate the CEO's needs and proactively manage priorities.
Financial Administration & Operations
Manage bill payments, vendor payments and invoicing.
Assist with payroll administration and payment processing.
Track expenses, invoices and financial records.
Coordinate internal administrative processes and operational workflows.
Ensure payments, documentation and financial information are accurate and processed on time.
Identify opportunities to improve administrative efficiency and implement better systems.
Client Communication & Account Support
Prepare professional client follow-up emails based on meeting notes and discussions.
Coordinate client meetings, scheduling and ongoing communication.
Respond to client requests and ensure timely follow-ups.
Assist with customer onboarding and implementation processes.
Track client deliverables, action items and outstanding tasks.
Support account management activities as knowledge of the business develops.
Maintain excellent communication standards when dealing with senior stakeholders and enterprise clients.
Project Management & Business Coordination
Coordinate projects, deadlines and internal team activities.
Monitor outstanding tasks and ensure deliverables are completed.
Maintain organised workflows and project documentation.
Support quality assurance reviews of software, data and internal processes.
Identify operational challenges and proactively recommend solutions.
Systems, Technology & AI Tools
Use Google Workspace, including Gmail, Google Calendar, Docs and Sheets.
Work with Microsoft Excel for reporting, tracking and administration.
Utilise HubSpot CRM for client information, follow-ups and account coordination.
Leverage AI tools such as Claude, ChatGPT and automation platforms to improve productivity.
Use AI-assisted meeting notes and summaries to prepare accurate, professional client correspondence.
Identify opportunities to streamline repetitive administrative processes.

Executive Assistant to the CEO

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South African Working Hours:

About the Opportunity

Executive Assistant to the CEO

Apply now

South African Working Hours:

About the Opportunity

Requirements

Key Responsibilities

Minimum Requirements

Advantageous Experience

Ideal Candidate Profile

We are looking for someone who is:

Career Growth Opportunity

Application Requirements

Shortlisted candidates may be required to complete:

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