ABA Practice Operations & Medical Billing Virtual Assistant

Winning AssistantsPhilippines only

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Job Title: ABA Practice Operations & Medical Billing Virtual Assistant
Position Type: Part-Time | 20 hours per week
Location: Remote – Philippines
Pay Rate: $6–$7 USD/hour
Work Schedule: Monday–Friday, 10:00 AM–2:00 PM Pacific Time (PT) | 4 consecutive working hours daily

About the Client and Role

Our client is a U.S.-based healthcare practice specializing in Applied Behavior Analysis (ABA) therapy.

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ABA Practice Operations & Medical Billing Virtual Assistant at Winning Assistants · ApplyPick

Practice Administration & Client Coordination
Manage daily emails, incoming calls, text messages, scheduling, and administrative follow-ups.
Coordinate client intake, onboarding paperwork, referrals, and related communications.
Maintain organized client records, documents, and administrative trackers.
Assist with appointment reminders, missed calls, and general inquiries using Google Voice.
Communicate professionally with families, insurance representatives, and other stakeholders.
Medical Billing & Insurance Coordination
Submit ABA therapy claims daily using Office Ally.
Track unpaid claims, rejected claims, denials, appeals, and accounts receivable (A/R).
Assist with payment posting, reconciliation, copays, secondary insurance, and weekly billing reports.
Verify insurance eligibility and benefits, and manage authorization requests and renewals.
Handle Tricare West insurance workflows and communicate directly with insurance companies.
Use Availity for insurance verification, authorizations, and payer-related submissions.
Systems Management & Technical Support
Assist with organizing, maintaining, and troubleshooting healthcare and administrative systems.
Support Motivity for scheduling, client records, clinical documentation, data collection, and practice management.
Help troubleshoot Availity, Office Ally, and other software issues.
Organize Microsoft 365, Outlook, calendars, shared folders, and administrative documents.
Support DocuSign, PandaDoc, and electronic intake workflows.
Coordinate with software vendors and technical support teams when needed.
Develop and maintain trackers, SOPs, checklists, and organized workflows.
Hiring, Onboarding & Marketing Support
Post job openings, review applications, and assist with initial candidate screening.
Schedule interviews and follow up with applicants.
Track hiring documents, background checks, credentialing requirements, and employee onboarding.
Maintain organized recruitment and employee records.
Assist with advertising leads, inquiries, and basic marketing administration as needed.

ABA Practice Operations & Medical Billing Virtual Assistant

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About the Client and Role

ABA Practice Operations & Medical Billing Virtual Assistant

Apply now

About the Client and Role

Key Responsibilities

Requirements

Preferred Qualifications

Basic Requirements

Technical Requirements

Benefits

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