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Gordon Nyabila
Looking for a jobExecutive Virtual Assistant
Operations Strategist at OpsForge Systems who automated real estate compliance deadlines with Airtable and Make.
KenyaExecutive Virtual Assistant at GigaTech Solution
About
At OpsForge Systems, I engineered the Contract-to-Close Command Center, an automated real estate compliance system built with Airtable and Make. It cut manual deadline calculations from 30–45 minutes per transaction to two minutes of initial data entry.
I also built a seven-table relational database and six Make scenarios to calculate contingency deadlines, send Friday digests, and maintain a timestamped compliance audit trail. A Slack reminder escalation engine prevented duplicate notifications and false alarms for closed deals.
For a B2B healthcare client, I architected a signal-driven Go-To-Market pipeline using Clay and HubSpot. Its filters eliminated unnecessary API lookups, while automated routing sent high-intent executive job-change tasks directly to the sales queue.
At GigaTech Solution, I triage executive communications and manage calendars, and I’ve optimized HubSpot and Zoho CRM databases. I’m seeking to bring my CRM architecture and systems automation skills to a forward-thinking team where I can optimize daily operations and drive scalable growth.
Experience
Executive Virtual Assistant
Triaged complex executive communications, clearing backlogs of 4000+ emails and managing dynamic calendars, reducing scheduling conflicts by 80%. Optimized HubSpot and Zoho CRM databases with over 5,000 active records and built targeted prospect lists.
HubSpotZoho CRMClickUpNotionAI ToolsEmail ManagementCalendar ManagementData Qualityoutreach campaignsSOPs
GTM Systems Architect & Executive Virtual Assistant
Architected a signal-driven Go-To-Market pipeline for a B2B healthcare client using Clay and HubSpot, eliminating 100% of unnecessary API lookups. Managed executive coordination for a 34-person corporate law firm and built a buyer-acquisition pipeline in HubSpot for a real estate client.
ClayHubSpot
Education
E-smart Technical College
Completed a Diploma in Information Technology in August 2024.
Completed a Diploma in Information Technology in August 2024.
ALX Africa
Earned the Certified Virtual Executive Assistant certification.
HubSpot Academy
Earned the Certified HubSpot Specialist certification.
AQSkill
Earned the Certified Social Media Manager certification.