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Zainab Hammal
Looking for a jobExecutive Secretary & HR Coordinator
Executive Secretary & HR Coordinator at Oceanic Group & Bahamas Consulate, supporting the General Counsel and Group GMD and advancing HR transformation.
PakistanExecutive Secretary & HR Coordinator at Oceanic Group & Bahamas Consulate
Experience
Executive Secretary & HR Coordinator
Provide high-level executive support to the General Counsel and Group GMD, manage confidential legal and corporate documentation, and coordinate with internal and external stakeholders. Play a key role in HR transformation initiatives and support strategic planning and organizational development.
Executive SupportLegal DocumentationHR TransformationCalendar ManagementMeeting CoordinationConfidentialityStakeholder ManagementStrategic Planning
Legal Assistant (Remote)
Draft, proofread, and file legal documents including pleadings, motions, and discovery requests. Track case deadlines, conduct legal research, and coordinate communication with clients, courts, and opposing counsel.
Legal Document DraftingProofreadingCase ManagementLegal ResearchClient CommunicationDeadline Tracking
Project Manager
Drafted, proofread, and filed legal documents including pleadings, motions, and discovery requests. Prepared legal correspondence, tracked case deadlines, and conducted legal research.
Legal Document DraftingProofreadingCase ManagementLegal ResearchClient Communication
Executive Secretary
Attended meetings and prepared minutes, managed correspondence, arranged travel and accommodation for executives, and handled confidential documents. Maintained executives' calendars and coordinated meetings and conferences.
Meeting MinutesCalendar ManagementTravel ArrangementsConfidentialityCorrespondence ManagementOffice Supplies Management
Customer Service Executive
Assisted patients with appointment scheduling, registration, and inquiries, handled inbound and outbound calls, and coordinated with medical and administrative staff. Managed patient records and resolved complaints efficiently.
Customer ServiceAppointment SchedulingPatient Records ManagementCall HandlingComplaint ResolutionData Entry
Executive Secretary to CEO
Managed calendar on Outlook for Managing Director, prepared minutes of meetings, scheduled and coordinated meetings and travel arrangements, and prepared documents and correspondence. Handled expense reports, conference calls, and invoice submissions.
Calendar ManagementMeeting MinutesTravel ArrangementsDocumentation PreparationExpense ReportingConference CallsInvoice Processing
Admin & HR Executive
Managed day-to-day administrative and human resource operations, maintained employee records, assisted in recruitment activities, and coordinated employee onboarding and exit processes. Prepared HR letters and employment contracts.
HR OperationsEmployee records managementRecruitmentOnboardingOffboardingHR DocumentationEmployment Contracts
Office Assistant / Administration
Handled incoming calls and communications, managed filing systems, greeted clients and visitors, updated paperwork, and maintained supply inventory. Created and maintained databases.
Call HandlingFiling SystemClient GreetingDocument ManagementInventory ManagementDatabase Management
Education
LLB
Currently enrolled in an evening program for LLB.
Heriot-Watt University
Completed a Diploma in Human Resource Management in June 2021.
Completed a Diploma in Human Resource Management in June 2021.
University of Karachi
Earned a Bachelor of Arts degree in 2007.
Earned a Bachelor of Arts degree in 2007.
Board of Intermediate Education, Karachi
Completed Intermediate studies in 2005.
Completed Intermediate studies in 2005.
St. Patrick's Girls High School
Completed Matriculation in 2002.
Completed Matriculation in 2002.