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General Dynamics Information Technology$102K – $138K per yearUnited States only
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Detail-Oriented, Organization, Project Management, Scientific Communications, Stakeholder Relationship Management Certifications:
8 + years of related experience US Citizenship Required:
GDIT is seeking an experienced, scientifically fluent Senior Communications & Outreach Specialist to support a government contract with the NIH Office of Research Innovation, Validation, and Application (ORIVA). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.
At GDIT, people are our differentiator. The Specialist will lead end-to-end planning and execution of scientific workshops and webinars, serve as a primary liaison to senior researchers and workshop organizers, and provide senior-level communications and administrative leadership for the program team. The Specialist will report to the team's Communications Lead and will work alongside 3-4 teammates. This role is well suited to a scientifically trained professional who combines strong technical credibility with excellent interpersonal skills, independent judgment, and the initiative to identify solutions in undefined situations.
Lead end-to-end planning and execution of scientific workshops and webinars, partnering with project team members, scientific staff, steering committees, speakers, vendors, and client stakeholders to establish responsibilities, coordinate dependencies, and deliver events that advance scientific exchange and program goals
Manage speaker coordination, steering committee engagement, agenda development, travel sponsorship, audiovisual and venue logistics, materials preparation, registration, multichannel promotion, budget tracking, accessibility accommodations, on-site execution, and post-event reporting, while ensuring alignment with applicable government contracting requirements and client procedures
Serve as a highly organized, reliable, and personable point of contact for workshop organizers and invited speakers, coordinating 40 or more speakers across concurrent workshops and working with steering committees of 10–20 members to keep participants informed, aligned, and prepared
Draft substantive correspondence and materials for organizers and speakers, exercising judgment on tone, technical accuracy, and stakeholder sensitivities
Facilitate communication among organizers, speakers, scientific staff, and project team members by clarifying roles, documenting decisions, tracking action items, and following up on dependencies that could affect event readiness
Own tracking of multiple concurrent projects and deadlines using task management tools (e.g., Microsoft Planner), proactively identifying, communicating, and mitigating risks before they affect scope, budget, or timelines
Independently draft and send professional, policy-compliant email responses to public and stakeholder inquiries, in accordance with NIH communication guidelines Write and edit public-facing website content, newsletter content, and other outward-facing materials, translating complex scientific content for non-technical audiences Draft white papers, meeting notes, and summary documents as needed, condensing technical discussions for a range of audiences Edit staff manuscripts and abstracts for clarity, accuracy, and style prior to submission or publication Revise documents to ensure they meet accessibility standards (e.g., PDFs, Word docs, PowerPoint decks) prior to publication on government websites
Lead scheduling, agenda-setting, and minute-taking for committee meetings, often involving senior scientific stakeholders and requiring tact, confidence, and strong relationship-building skills
Education: Advanced degree in a relevant scientific field (e.g., Biomedical Engineering, Biology, Toxicology, Pharmacology, Public Health) or equivalent professional experience Required Experience: 8+ years of relevant experience
Required Technical Skills: Demonstrated experience independently organizing or co-leading scientific workshops, conferences, or working groups, including direct engagement with senior researchers and stakeholders; Able to follow established, NIH-compliant processes where they exist, while exercising sound independent judgment and problem-solving in situations where no formal procedure is defined; Experience applying or exploring use of artificial intelligence tools (e.g., Copilot, Gemini, Claude) to improve efficiency in processes; Familiarity with Microsoft Office tools (Word, Outlook, Excel, PowerPoint, Planner); Familiarity with use of Adobe Acrobat to edit and improve accessibility of PDF documents
Attributes to Success: Excellent interpersonal and relationship-management skills, with demonstrated comfort engaging diplomatically with senior-level researchers and stakeholders; Strong track record of written communication for both technical and lay audiences
15+ years of relevant experience spanning scientific research, science communication, and/or project or program management; Experience editing scientific manuscripts or abstracts for publication; Experience with cross-agency collaboration or trans-agency working groups
Security Clearance Level: No security clearance required, however you will be required to obtain and maintain a Public Trust, which will require you to provide onsite fingerprinting at a designated facility. This investigation may review personal and criminal behavior, financial conduct, foreign influence, as well as other adjudications
Work visa sponsorship will not be considered for this role This position does not accept submissions from third‑party agencies or corp‑to‑corp entities. Only direct applicants are eligible for consideration.
The likely salary range for this position is $102,000 - $138,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Scheduled Weekly Hours:
40 Travel Required:
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee’s date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes. About Our Work:
We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.Join our Talent Community to stay up to date on our career opportunities and events at gdit.com/tc.
Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans Originally posted on Himalayas
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