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We are seeking an experienced, reliable, and detail-oriented Purchasing Coordinator to handle the daily purchasing and order coordination process. This is a hands-on purchasing role , not a management position. The ideal candidate has strong experience with purchase orders, vendor coordination, order expediting, and construction or building materials.
Key Responsibilities
Review approved quotations and prepare purchase orders (POs) .
Ensure purchase orders accurately match approved quotations.
Send orders to vendors and review vendor sales orders.
Compare quotations, purchase orders, and vendor sales orders for accuracy.
Verify materials, sizes, quantities, specifications, and finishes before orders are approved.
Identify discrepancies and communicate with vendors to resolve issues.
Follow up with vendors regarding order status, production, and delivery schedules .
Track expected delivery dates and communicate updates to the installation team.
Maintain accurate purchasing and order records.
Notify management of delays, changes, discrepancies, or other purchasing issues.
Use QuickBooks for purchasing-related tasks and records.
Qualifications
3+ years of direct purchasing experience .
Previous experience as a Purchasing Coordinator .
Hands-on experience ordering materials and expediting orders .
Strong knowledge of purchase orders, quotations, and vendor sales orders.
Excellent vendor coordination and follow-up skills.
QuickBooks experience .
Construction or building-material purchasing experience preferred .
Fluent spoken and written English .
Excellent attention to detail and accuracy.
Strong communication, organizational, and problem-solving skills.
Able to identify discrepancies and ask questions rather than make assumptions.
Able to follow established procedures and work independently.
Honest, dependable, accountable, and reliable.
Stable employment history.
Available for a full 40-hour workweek during required U.S. business hours .
Reliable high-speed internet, computer, and backup internet/electricity.
Ideal Candidate
The ideal candidate is someone who personally handles the day-to-day purchasing process —creating POs, checking orders, coordinating with vendors, tracking deliveries, and resolving discrepancies.
